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UK-Matlock: network servers

2010/S 141-217137

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S)

Derbyshire County Council
County Hall
Contact: Transformation Service
Attn: Alison Walbank
DE4 3AG Matlock
UNITED KINGDOM
Tel. +44 1629536864
E-mail: Alison.Walbank@derbyshire.gov.uk

Internet address(es)

General address of the contracting authority www.derbyshire.gov.uk

Address of the buyer profile www.sourcederbyshire.co.uk

Further information can be obtained at: As in above-mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION

II.1.1)Title attributed to the contract by the contracting authority

TS09204 Supply of network servers, cables and cabinets.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main place of delivery Within the geographical borders of Derbyshire.

NUTS code UKF1

II.1.3)The notice involves

A public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council has a requirement for the supply of Network servers, cables and cabinets which are compatible with the Councils current technical infrastructure. The Council is seeking responses from suitably qualified and competent companies that can provide the hardware and software for this solution.
The Contract is a call off arrangement subject to individual quotations.

II.1.6)Common procurement vocabulary (CPV)

48821000

II.1.7)Contract covered by the Government Procurement Agreement (GPA)

Yes

II.1.8)Division into lots

II.1.9)Variants will be accepted

II.2)QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)Total quantity or scope

Contract term of 1 year with options to extend on an annual basis to take the contract term up to a maximum of 4 years.
Excluding VAT 500 000 to 1 000 000 GBP

II.2.2)Options

Yes
description of these options: Options to extend on an annual basis for a further 3 years.

II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required

The Council reserves the right to require deposits, guarantees, bonds and/or any other form of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

As described in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded

The Council will accept tenders from individual undertakings or consortia. A consortium bid may be acceptable but the Council reserves the right to require a single/lead contractor to take primary liability or to require that each member of a consortium provides joint and several liability. Sub-contracting may be permitted but sub-contractors must comply with the same exclusion criteria as tenderers.

III.1.4)Other particular conditions to which the performance of the contract is subject

III.2)CONDITIONS FOR PARTICIPATION

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: As described in the invitation to tender documents which are available to download for completion by interested organisations who register on the councils electronic tendering system accessed through www.sourcederbyshire.co.uk.

III.2.2)Economic and financial capacity

Minimum level(s) of standards possibly required As described in the invitation to tender documents which are available to download for completion by interested organisations who register on the councils electronic tendering system accessed through www.sourcederbyshire.co.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As described in the invitation to tender documents which are available to download for completion by interested organisations who register on the councils electronic tendering system accessed through www.sourcederbyshire.co.uk.

III.2.4)Reserved contracts

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

IV.2)AWARD CRITERIA

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used

IV.3)ADMINISTRATIVE INFORMATION

IV.3.1)File reference number attributed by the contracting authority

TS09204

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents 22.8.2010 - 17:00
Payable documents No

IV.3.4)Time-limit for receipt of tenders or requests to participate

8.9.2010 - 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in days 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT

Yes
estimated timing for further notices to be published: June 2013.

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

VI.3)ADDITIONAL INFORMATION

1. The contract to be entered into shall be considered as a contract made in English law and subject to the exclusive jurisdiction of the English Courts.
2. The Council reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process. In addition they shall not in any event be responsible for any costs incurred by any candidates responding to this notice.
3. Candidates should note that the Council is subject to the provisions of the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (the regulations). This means that information may be subject to disclosure to the public unless an exemption applies. This includes such things as (not exclusively):
Information in any document submitted to the Council;
Information in any contract to which the Council is a party;
Information about costs, including invoices submitted to the Council; and.
Correspondence and other papers.
In the event that a candidate considers that any information supplied by it is either commercially sensitive or confidential in nature, this should be specifically highlighted with the reasons for its sensitivity given and an explanation of the grounds for exempting that information from disclosure. Candidates should note that even where it has indicated that it considers the information to be commercially sensitive or confidential in nature, the Council may be required to disclose it under the FOIA or the Regulations if a request is received. Please note that information marked as commercially sensitive or confidential by a candidate should not be taken to mean that the Council accept any duty of confidence by virtue of that marking.

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)DATE OF DISPATCH OF THIS NOTICE:20.7.2010

Original version

Source: TED