SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):
NHS North West Collaborative Commercial Agency (NWCCA), 3rd Flr, Sandringham House, Castle Court, Windsor St., Attn: Jonathan Beall, UK-Salford M5 4DG. E-mail: jonathan.beall@nwcca.nhs.uk.
Internet address(es):
General address of the contracting authority: http://www.nwcca.nhs.uk/.
Address of the buyer profile: www.nwcca.bravosolution.co.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
National or federal agency/office.
Health.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply of Medical Grade Light Bulbs.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies.
Purchase.
Main place of delivery: Main place of delivery: Framework agreement for the benefit of the member trusts of the NWCCA The current member trusts are: 5 Boroughs Partnership NHS Trust Ashton Leigh & Wigan PCT Blackburn with Darwen PCT Blackpool PCT Bolton Hospitals NHS Trust Bolton PCT Bolton Salford and Trafford Mental Health Trust Bury PCT Calderstones NHS Trust Central and Eastern Cheshire Primary Care Trust Central Lancashire PCT Central Manchester and Manchester Childrens Hospital NHS Trust Christie Hospital NHS Foundation Trust Cumbria Partnership Cumbria PCT East Cheshire NHS Trust East Lancashire Hospitals NHS Trust East Lancashire PCT Halton & St Helens PCT (formerly Halton PCT, St Helens PCT) Heywood, Middleton & Rochdale PCT (formerly Heywood & Middleton PCT, Rochdale PCT) Knowsley Primary Care Trust Lancashire Care NHS Trust Liverpool PCT (formerly North Liverpool PCT, Central Liverpool PCT, South Liverpool PCT) Manchester Mental Health & Social Care Trust Manchester PCT (formerly North Manchester PCT, Central Manchester PCT and South Manchester PCT) Mersey Care NHS Trust North Cheshire Hospitals NHS Trust North Cumbria Acute Hospitals NHS Trust North Lancashire PCT North West Ambulance Service NHS Trust (formerly Greater Mcr Ambulance Trust) Oldham PCT, Pennine Care NHS Trust Salford PCT Salford Royal NHS Foundation Trust Sefton Primary Care Trust (South Sefton PCT)) Southport and Ormskirk Hospitals NHS Trust St Helens and Knowsley Hospitals NHS Trust Stockport PCT Tameside & Glossop Acute Services NHS Trust Tameside & Glossop PCT Trafford Healthcare NHS Trust Trafford PCT (formerly Trafford South PCT, Trafford North PCT) University Hospital of South Manchester NHS Foundation Trust University Hospitals Morecambe Bay NHS Trust Warrington Primary Care Trust Wrightington Wigan & Leigh NHS Trust At their own discretion, other UK organisations may choose to participate in this Framework Agreement, NHS or related bodies, local authorities and/or any other public body or government department and their arms length bodies, agencies or any other third parties.
NUTS code: UKD .
II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Framework agreement with several operators.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 3 000 000 GBP.
II.1.5) Short description of the contract or purchase(s):
Supply of Medical Light Bulbs to include:
Endoscopic, Laparoscopic light source bulbs. Medical grade Microscope systems. Slit lamp systems and general medical grade light bulbs ie head lamps ect.
II.1.6) Common procurement vocabulary (CPV):
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
Total quantity or scope of the contract is still to be confirmed but will be identified to all suppliers at the ITT stage should they pass the PQQ Scope to include Medical Grade Light Bulbs for Endoscopic, Laparoscopic light source medical devices, medical grade microscope systems, slit lamp systems and general medical grade light bulbs head lamps ect.
II.2.2) Options:
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
A parent company or other guarantees may be required in certain circumstances. Please see the invitation to offer for further details.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Procurement under the framework may be funded by trusts themselves or with trusts payments thought a centrally allocated charitable and policy driven funding, and through leasing, rental or alternative payment agreed between the supplier and customer and with agreement form the contract authority and acceptable under the terms and conditions.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the contract is subject:
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: 1) Entering General PQQ Supplier Information NWCCA utilizes the NHS Supplier Information Database (NHS-sid) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in NHS-sid as follows:
i) Candidates should register on NHS-sid at http://www.pasa.nhs.uk/ and submit their NHS-sid company profile for publication to the system. Candidates already registered on NHS-sid must ensure that information is up to date;
ii) Candidates should ensure all the relevant sections of their NHS-sid profile are completed to demonstrate their ability to meet the short-listing criteria applicable to this contract. Those items required within the sections are as set out within the minimum short-listing criteria guide which appears in the supplier toolkit on the following page http://www.pasa.nhs.uk/sid/suppliers.asp. iii) Where access to NHS-sid is unavailable, please contact the NHS-sid Helpdesk at: nhssid@pasa.nhs.uk;
2) Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the NWCCA eTendering portal at https://nwcca.bravosolution.com Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NWCCA eTendering portal as follows:
i) Candidates should register on the NWCCA eTendering portal at https://nwcca.bravosolution.com by clicking the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure)ii) Once registered, candidates must express your interest as follows:
a. login to the NWCCA eTendering portal;
b. select Response to OJEU advert and PQQ;
c. select PQQs Open To All Suppliers;
d. access listing related to this contract and view details;
e. click on "Express Interest" button in the "Actions" box on the left-hand side of the page iii).
Once you have expressed interest, the PQQ will move to "My PQQs", where you can download additional documentation (if required in III.2.1.1.ii above), and construct your reply as instructed. You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page.For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 08000112470 or help@bravosolution.co.uk.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Please access PQQ as per instructions above.
Minimum level(s) of standards possibly required: Please access PQQ as per instructions above.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Information and formalities necessary for evaluating if requirements are met: As per requirements to complete NHS-SID profile-please see III.2.1 for more information on how to complete NHS-SID profile Minimum level(s) of standards possibly required (if applicable)Able to provide products as detailed at the ITT stage specifications documentation and under the terms and conditions of the contract.
Minimum level(s) of standards possibly required:
Please access PQQ as per instructions above.
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Accelerated restricted.
Justification for the choice of accelerated procedure: In the current economic climate a faster procurement process will benefit economies by providing a quicker distribution of public funds into markets. By speeding up this procurement supplying organisations will have the opportunity to win this new contract sooner. The money fundng this procurement will enter the economy faster.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 1. Maximum number: 14
Objective criteria for choosing the limited number of candidates: Please refer to PQQ.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
Yes.
An e-auction may be used to determine final pricing of some or all products identified in the tender. This will be determined prior to the issue of tender.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
TR/NWAS/CPH/167/08/JBe.
IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:
3.8.2009 - 16:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: Contract may be re advertised in 2 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:
Further information can be obtained at: all requests for information to be sent through the messaging facility on the Bravo eTendering system. Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: all documentation must be obtained through the Bravo eTendering system. Tenders or requests to participate must be sent to: all tenders/requests to participate must be through the Bravo eTendering system If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the internet. The contract is for the benefit of other participating NHS bodies (whether acting individually, or on behalf of, or together as members of any consortia) along with any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services. Contracts awarded under a framework agreement may be awarded either:
a) by application of the terms laid down in the framework agreement without reopening competition, or
b) where not all the required terms of the proposed contracts are laid down in the framework agreement, by reopening competition between the economic operators which are parties to this framework agreement and which are capable of performing the proposed contract. Reopening of competition will be done in accordance with the procedure set out in Directive 2004/18/EC, Article 32. The operation of the framework agreement will incorporate the re-opening of competition between the economic operators which are party to the framework agreement so as to incorporate the effects of competition, and the effect on competition, derived from beneficiaries of and parties to the contracts under the agreement to include central purchasing bodies as detailed in Article 32 of Directive 2004/18/EC; collaborative purchasing hubs; confederations; purchasing consortiums; trusts and other incorporated and un-incorporated bodies acting under the aegis of aggregate purchasing policies, and/or volume commitment/exclusivity commitment policies, and forms devolved to regional and local levels within the UK National Health Service (NHS) The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The NWCCA will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested via the Bravo eTendering system using the messaging facility within the appropriate ITT. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
10.7.2009.
